Make project purchasing more efficient
Goal: Raising savings potentials in project purchasing Project
Project
Duration: 4,5 months
Role in the project: Project Sponsor
Savings: Approx. 340,000 EUR (17%) in the first project under the new process
Operational area, geographical:
- Switzerland
- Global
Company
Type: Mechanical / Plant Engineering
Turnover: 4 Bn. EUR
Number of employees: 16,000
Description
- The project purchasing department in Beingries consisted of 2 employees who handle a purchasing volume of approx. 30 million EUR and 30 projects / year
- The project purchasing department always works under extreme time and cost pressure and was only confronted with the requirements after the project definition had been completed
- In case of vacation / sick leave the effort was not manageable
Measures
- Early involvement of project purchasing already in the bidding phase
- Definition of standard suppliers
- Creation of a standard purchasing contract for the project business at Buhler
- Cooperation between specialist department/sales and project purchasing in obtaining quotations from suppliers
- Additional support from a student trainee and colleagues from other plants.
Team
- Project Manager (Student)
- Project buyer
- Sales
- Proposer
- Production Process Manager
- Legal Department
Reporting
- Weekly follow-ups with the team
Interfaces
- Sales
- Order processing
- Sales Quotation Team
Success
- Relatively short project time to success (4.5 months)
- Since then, project purchasing has been regularly invited to the internal sales meetings
- The inquiry process takes place together with the Sales Quotation Manager for the relevant project
- For the first project, which was managed according to the new process, material costs in the amount of EUR 320,000 (17%) were saved.
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