Automation of the ordering process in purchasing

Goal: Current commodity groups that could be assigned accordingly to a strategic buyer in order to work out and implement the strategy for them.


Duration: 2 months
Role in the project: Project Manager

Operational area, geographical:

  • Austria


Type: Mechanical / plant engineering
Turnover: 700 Mio. EUR
Number of employees: 4,200


On average, each employee in purchasing processed about 32,000 order items/year. Many of these items were recurring, thus time-consuming and the manual intervention without added value.


  • Analysis of the purchasing behaviour of the previous 24 months
  • Cost analysis and price negotiation of the 20% of items that account for the largest volume.
  • Master data maintenance for material and vendors.
  • Conclusion of quantity contracts where necessary and possible.
  • Assignment of materials to standard suppliers in ERP system
  • Automation of the ordering process for assigned materials
  • Setting up of a reporting tool for the control and recognition of further potentials


  • 5 Buyers from different teams


  • Bi-weekly progress report to purchasing manager


  • Purchasing in 3 plants
  • IT
  • Suppliers


After 2 months the operative workload in purchasing had decreased by about 20% and each individual was asked to use this time to find and work on further potentials.


Scroll to Top