More efficient operative purchasing

Goal: Rapid increase in purchasing efficiency

Project

Duration: 5 months

Role in the project: Project Manager

Savings: Approx. 3,500 hours/year through process optimization (automation of ordering / AB’s)

Operational area, geographical:

  • Germany
  • Switzerland

Company

Type: Mechanical / Plant Engineering
Turnover: 4 Bn. EUR
Number of employees: 16,000

Description

Despite a relatively large purchasing team, KPIs and implementation power were inefficient.

Measures

  • Identification of the “time wasters”
  • Analysis of the processes
  • Potential analysis of the ERP and other systems
  • Definition of the project plan including goals and milestones
  • Master data maintenance
  • Optimization of processes within the department as well as at the interfaces
  • Communication of the results

Team

  • Buyer
  • IT
  • Process Manager

Reporting

  • Monthly reporting of KPIs

Interfaces

  • Production
  • Order preparation

Success

The time gained could be used for more demanding activities, which led to a higher efficiency of the purchasing team (identifying and implementing savings potentials).

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